When everyone in your company uses a different signature format, it weakens the corporate impression. Setting a common signature standard makes your brand look consistent, conveys contact details completely, and adds professionalism. This article helps you create a signature template that all employees will apply.

What a standard signature should contain:

• Full Name (single line, bold)
• Title / department
• Company name and website, if any
• Phone (landline and/or mobile)
• Email address
• Optional: a short legal disclaimer or address line

Sample template (everyone fills in their own details):

Ahmet Yılmaz
Sales Manager | Company Name Inc.
Tel: 0 212 000 00 00 - Mobile: 0 5xx 000 00 00
ahmet@yourcompany.com | www.yourcompany.com

Rules to decide on when setting the standard:

1. Font and size: Choose a single font (e.g. Arial 10-11 pt) and a single color. Colorful signatures with different fonts look messy.
2. Logo: If used, its width should be 200-300 pixels. Large images make mail heavy and increase the chance of being flagged as spam.
3. Line layout: Keep the same order for everyone; name at the top, contact details below.
4. Social media: If added, include only corporate accounts, as text links.
5. Language: Keep it consistent in Turkish (and English underneath if needed).

Applying the signature: Once the template is set, each employee defines it in their own program. For webmail, at https://mail.gelecekint.com they paste it into the Signature field under Settings > Identities; for Thunderbird/Outlook, into the signature field in the account settings, and choose to have it added automatically to new mail and replies.

Recommendations: Simple, mostly text-based signatures display properly on every device and are the safest choice. Avoid animated images, many icons, and background pictures; in some programs these appear as attachments. Distributing the signature template to the whole team in a single document makes it easy for everyone to set up the same structure.

If you would like us to prepare your corporate signature template, send the details you want to use and your logo, if any, to destek@gelecekint.com; we will create a ready-made template for you to distribute to your team.